Privacy statement

Last updated: January 17, 2025

This privacy statement explains how this website, part of the University of Edinburgh’s collection, collects, uses, and protects your data in compliance with the UK General Data Protection Regulation (UK GDPR).

1. Data Collection and Use

The website does not collect personal data from visitors. The only user data stored is for site editors, which includes usernames and email addresses.

Visitors can contact the site owners via a mailto: link, which does not collect or process personal data.

The website may use Google Analytics, which can be opted out of using the Cookie notice displayed on the home page. However, basic visitor data (including IP addresses) is logged via the inbuilt cPanel analytics system. This data is only accessible to the school Web & Systems team for technical support and information security purposes.

No third-party plugins are used to collect user data.

2. Data Processing and Retention

Data is managed by the school Web & Systems team, which can be contacted at sps.support@ed.ac.uk.

Website records are retained for a maximum of three years, with backups stored for six years.

No personal data is shared with third parties.

3. Cookies and Tracking

The site uses session cookies to support essential functionality. These cookies do not track users or collect personal data.

Users have the option to opt out of all non-essential cookies (including Google tracking) via a built-in consent mechanism.

4. Legal Basis for Processing

Data processing is conducted under the legitimate interest of maintaining website security and functionality.

5. Contact and Further Information

For any questions regarding this privacy policy, please contact the School Web & Systems team at: sps.support@ed.ac.uk.